Saratoga Little League is a 100% Volunteer Organization

Volunteer Positions 2010

Board of Directors

Descriptions of all of the volunteer Board of Director positions can be found here.

Team Manager

Reports to Division Commissioner. ALL managers must attend mandatory coaching and first aid clinic(s) regardless of years of experience. The Team Manager is responsible for running the team including practices and games. Must learn division playing rules. Instruct players in proper baseball skills. Involve parents with the team and league activities. Works with team scorekeepers, extra team assistants and team reps to assign job responsibilities according to the needs of the team. Must attend all try-outs for their division and team draft or assignment meeting in January AND WHERE APPLICABLE, ALL-STAR SELECTION MEETING. Make sure players and parents have fun. Managers (or their coaches) will take on the following team safety officer responsibilities: inspecting player's equipment, bringing team first aid kit and safety manual to each practice and game. Managers are subject to board approval. One manager per team per division. Involve parents with the team and league activities. If no scorekeeper is assigned to the team upon formation, the manager works with the extra team volunteer, parents and volunteer coordinator to determine scorekeeping responsibilities. IN THE EVENT THAT YOU ARE NOT APPROVED AS A MANAGER, YOU WILL BE ASKED TO FULFILL A DIFFERENT VOLUNTEER JOB FROM THE REMAINING JOBS AVAILABLE OR PAY THE $350 BUY-OUT. All managers and coaches in AAA and Majors will be required to umpire at least 3 games of the other upper division.

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Team Coach

Reports to Team Manager. ALL coaches must attend mandatory coaching and first aid clinic(s) regardless of years of experience. The Team Coach helps to instruct players in baseball skills. Helps at practices and games. Required to attend divisional try-outs in January AND FILL IN FOR MANAGER WHEN HE/SHE CANNOT ATTEND SELECTION MEETINGS . Coaches, if designated by the manager, will take on the following team safety officer responsibilities: inspecting player's equipment, bringing team first aid kit and safety manual to each practice and game. If no scorekeeper is assigned to the team upon formation, the manager works with the extra team volunteer, parents and volunteer coordinator to determine scorekeeping responsibilities. Coaches are subject to board approval. One coach per team per division. IN THE EVENT THAT YOU ARE NOT APPROVED AS A COACH, YOU WILL BE ASKED TO FULFILL A DIFFERENT VOLUNTEER JOB FROM THE REMAINING JOBS AVAILABLE OR PAY THE $350 BUY-OUT.. All managers and coaches in AAA and Majors will be required to umpire at least 3 games of the other upper division.

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Head Divisional Scorekeeper

Reports to Head Scorekeeper and Division Commissioner and accumulates scores & statistics from team scorekeepers. Mostly works from home, computer needed and access to the Internet for email and publishing of information is required. Input offensive stats as well as pitching stats into team workbooks. Email statistics to the appropriate team managers on a weekly basis. Validate the score postings on the SLL web site by the winning manager. The goal is to have 2 head divisional scorekeepers for each of the Majors and AAA divisions who will split the task of collecting, inputting, and disseminating the statistics on a weekly basis.

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Team Scoreboarders

Runs the scoreboard during games. Must commit to working 50% of the games during the season.

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Extra Team Volunteer

Teams in Majors-Farm are allowed one "extra team volunteer" Only one per team. Responsibilities will vary according to the coaches’ needs and may include:

• Scorekeeping – in the event that one or no scorekeepers are assigned to a team, the manager can assign this responsibility to the extra team volunteer.
• Assistant coach (must be available for all practices and most, if not all, games. The assistant coach and coach cannot alternate attendance. May provide dugout assistance during games.)
• Prepping the field before and after each home game by doing the following:
1. dragging, watering down, and adding clay as needed to pitcher's mound, practice mounds, and batter's box.
2. lining field foul lines, batter's box and catcher's box.

This volunteer cannot be used as a second team rep. If more than one extra team volunteer is drafted to a team, then the first one that signed up will be given the job unless the second has special skills required (knowledge of scorekeeping or ability to effectively coach). IN THIS EVENT YOU WILL BE ASKED TO FULFILL A DIFFERENT VOLUNTEER JOB FROM THE REMAINING JOBS AVAILABLE OR PAY THE $350 BUY-OUT. Must know how to keep or score or be willing to learn and/or have some knowledge of baseball in order to assist the manager and coach in practice and games. (One per team for Majors, AAA, AA, Farm, and Miniball divisions)

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Team Representatives (T-Ball and Mini-Ball Only)

Reports to the Team Manager. Team reps must attend a mandatory informational meeting in February. At the team level, the team representative assists in the following:

• Distributes uniforms and handbooks.
• Updates team families on league fundraising activities, including SJ Giants ticket distribution.
• Coordinates social activities (snack schedule and parties).
• Communicates picture day details and distributes pictures.
• Communicates team manager needs to parents.
• Keeps the field free of trash after games. As the City of Saratoga has put Saratoga Little League on notice regarding the amount of trash left at ALL fields after games and the amount of stones left near the T-ball/Mini-ball field, the team rep will coordinate among the teams' parents and TAKE RESPONSIBILITY for making sure the field and surrounding areas are free of trash and stones after a game.

Sign up only for a division that your child will be playing in. It is possible after the formation of the teams that multiple team representatives will be on the same team. IN THIS EVENT YOU WILL BE ASKED TO FULFILL A DIFFERENT VOLUNTEER JOB FROM THE REMAINING JOBS AVAILABLE OR PAY THE $350 BUY-OUT. If there is no team representative on a given team, the manager will meet with the parents to determine the best candidate and then work with the Volunteer Coordinator to formalize a possible position change. (One team representative per team for all divisions)

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Team Assistant/Scorekeeper (Farm, AA, AAA and Majors)

Reports to the Team Manager. Team Assistants must attend a mandatory informational meeting in February including scorekeeping training. At the team level, the team scorekeeper assists in the following:

• Distributes uniforms and handbooks (uniforms may be handled by 3rd coach).
• Updates team families on league fundraising activities
• Coordinates social activities as needed (snack schedule and parties).
• Communicates picture day details and distributes pictures.
• Responsible for 5-10 games as Official Scorekeeper
• Keep accurate scores and statistics for the assigned games
• Training is available and encouraged!

Sign up only for a division that your child will be playing in. It is possible after the formation of the teams that multiple team representatives will be on the same team. IN THIS EVENT YOU WILL BE ASKED TO FULFILL A DIFFERENT VOLUNTEER JOB FROM THE REMAINING JOBS AVAILABLE OR PAY THE $350 BUY-OUT. If there is no team representative on a given team, the manager will meet with the parents to determine the best candidate and then work with the Volunteer Coordinator to formalize a possible position change. (One team representative per team for all divisions)

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Equipment Assistants

Reports to Equipment Manager. Assists in sorting uniforms for each team and in the uniform distribution process, including exchanges. Helps the Equipment Manager inspect and inventory equipment (pre & post-season). Passes out and collects playing equipment for the season and tournament play. Requires availability in December to inventory the equipment and set-up the equipment shed, in February to sort, stuff bags and distribute the equipment, and end of season to collect and inventory.

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Field Material Supply Committee

Reports to the Fields Commissioner. Attendance is required at meeting with City of Saratoga on the morning of player evaluation day to review City’s field maintenance expectations. Assistance required for 3-4 hours on one day for fence set up preparation before the tournament season to cut plastic safety tubes so they more readily slip onto the fences. Helps out with brick laying. Monitors status and keeps fields and batting cages free of trash/rocks on Saturday evenings. Helps maintain and repair pitching mounds on fields and practice mounds on Saturday evenings. Proactively spreads knowledge of correct field maintenance techniques to others.

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Safety Assistants

Report to Safety Officer. Responsible for assisting in processing/performing background checks for volunteers as determined by the Safety Officer. Assist Safety Officer in distributing, maintaining and collecting first aid kits. Assist Safety Officer in scheduling and managing Game Monitors. Requires that you are available to assist during all evenings/days of SLL registration/sign-up.

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Game Monitors

Responsible for attending 6 games assigned by the safety officer that are not in your son or daughter’s division. You are required to check the field prior to play to assure there are no safety hazards on the field or in the dugouts. You are then required to watch the entire game and file a report within 24 hours via the SLL Web Site. This report will include field and dugout safety, an overview of managers, coaches, umpires and players and their conduct as outlined in the Code of Conduct Policy. Note: game monitors are heavily utilized during playoff games. Volunteers must be willing to work multiple games during the final weeks of the season – typically late May-early June.

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Game Monitor Scheduler

Requires Internet access and email access at home. Reports to Safety Officer. Responsible for scheduling and managing Game Monitors. This involves the creation of a tentative Game Monitor Schedule, emailing Game Monitors for schedule confirmation and receiving via email the actual Game Monitor Reports that are filled out by the Game Monitors. If game issues are reported, the Game Monitor Scheduler must forward them to the Safety Officer.

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Umpire Scheduler

Reports to Chief Umpire. Maintains an up-to-date umpire schedule (using established templates). Receives communication / directly communicates with Division Commissioners on game or schedule changes (not through Managers or Coaches).

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Volunteer Umpires

Reports to Chief Umpire. Umpire games as scheduled & agreed upon. Effort is made to avoid umpire assignments in your own players division. You will be required to attend a volunteer umpire clinic and manager/umpire workshop. (6 game package + training)

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Opening Day/Trophy/Handbook Distribution Assistant

Reports to the league Secretary. Assists with equipment set-up and other logistics as needed for Opening Day Activities. Assists with league handbook distribution. At end of season, coordinates trophy distribution to all teams in a timely manner. Also required to assist with handbook distribution when league handbooks are published.

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Photo Distribution

Reports to league secretary. Helps in the execution of Opening Day picture session. Duties include assisting teams in filling out photography package forms and coordinating lines. Must be available the entire morning of opening day or longer if needed for all teams to have team photos taken! You will miss your child's practice game that morning. When team photos come in, photography assistants will sort photos by division and by team and then distribute them to the team representatives.

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Handbook Editor

Reports to the Publicity Director and is responsible for preparation (layout and pre-press) and printing of the Handbook.

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Banner Coordinator

Reports to the Fundraising/Business Agent. This committee is responsible for soliciting, designing, purchasing, and delivering sponsor's banner to the fields preferably before opening day. Supervise initial hanging of banners and moving at the end of the season prior to post season tournament along with final tear down and clean up for storage before fences are removed -- end of July beginning of August. Manage Banner Assistant Volunteers in accomplishing all hanging, moving and removal and proper storage of banners.

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Banner Assistants

Reports to Fundraising/Business Agent and Banner Committee. Responsible for hanging all banners prior to opening day (approximately the last weekend in Feb. and/or first weekend in March). Need to proactively check banners during the season and re-hang, clean and/or fix as necessary. The banners need to be moved to the Majors and AAA field areas for All-Star season (end of June). Banners need to be removed, cleaned and properly stored at the end of the season after the last tournament game and before the fences come down (end July or beginning of August).

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Merchandise Sales

Reports to Business/Fundraising Agent. Responsible for selling merchandise for at least three Saturday shifts at Congress Springs during the season, along with e-mailing weekly orders to the vendor of choice for the season. Monitor/track and execute orders coming in from the SLL Website This includes set-up and tear down of table and merchandise display, taking orders, collecting money for orders and then distributing orders. Must have on-going communication with Fundraising/Business Agent.

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Annual Manager/Coach Softball Tournament Coordinator

Reports to Fundraising/Business Agent. Manage the tournament to ensure fun is had by all. Must be available for annual Softball Tournament (date TBD). Manage volunteers assigned to work the tournament and sign ups. Track all monies and participants and report via excel to Fundraising/business Agent. Turn in all collections to Treasurer.

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Player Evaluation Field Assistant

Reports to Try-Out and Training Director. Required to work all regular, rain out and make up try-out days. Must be able to consistently hit groundballs and fly balls. Performs assigned tasks at try-outs (in January) such as warm up the kids, assist with instructing kids and leading the try out activities. Flexibility required in case of rain.

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Player Evaluation Administration

Reports to Try-Out and Training Director. Required to work all regular, rain out and make up try-out days. Must be responsible, caring and able to manage a large group of children. Responsible for checking in kids, managing kids within groups and keeping them together and escorting them to the first try- out station. Should be able to help with any first aid needed during try-outs.

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Webmaster Assistant

Assists IT Director in maintaining and improving SLL website. Must have extensive computer and web page experience. Requires Information Officer approval. Must talk with the IT Director prior to signing up.

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ALL-STAR REQUIREMENTS—AS A SEPARATE POST-SEASON VOLUNTEER REQUIREMENT EACH ALL-STAR FAMILY (1 MANAGER AND 1 COACH PER TEAM EXEMPTED) WILL NEED TO WORK AT LEAST ONE GAME. The buy-out for this post-season volunteer requirement is $100.

 

Tournament Assistant Director

Reports to Tournament Director. Assist Tournament Director in preparing for and executing all activities necessary for “All Star” and Tournament of Champions games hosted by SLL. Games are tentatively schedule for a two-week period starting around the end of June and finishing around the third week of July. The dates of the tournament will be available around April. Job duties include supervising (and when necessary assisting) Set-up, Game administration, Scorekeeping, Announcing, Refreshments, Tear-down and Clean-up. Also responsible for tournament merchandise program through supervision of Tournament Merchandise Coordinator and related support staff (see Tournament Merchandise Coordinator job description). The commitment will be about 30 hours of effort. Assist the Tournament Director as needed.

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Tournament Umpire Scheduler

Assist the Tournament Director in preparing for and executing umpire schedule for “All Star” and Tournament of Champions games hosted by SLL. Games are tentatively scheduled for a two-week period starting around the end of June and finishing around the third week of July. The dates of the tournament will be available around April. Job duties include close coordination with District 12 and SLL Chief Umpire to assess umpire availability, schedule specific umpire assignments for all tournament games, develop contingency plans, follow-up with umpires to insure appropriate coverage at each game, resolve any scheduling conflicts that may arise and perform administration as required in support of tournament umpires.

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Tournament Volunteer Scheduler

Assists the Tournament Director in planning and scheduling volunteers for “All Star” and Tournament of Champions games hosted by SLL. Games are tentatively scheduled for a two-week period starting around the end of June and finishing around the third week of July. The dates of the tournament will be available around April.Job duties include planning volunteer requirements for all SLL hosted tournament games, scheduling volunteers from registration night and all-star families to fill coverage requirements, following up with volunteers to ensure coverage on game days, and other planning/scheduling duties needed by the Tournament Director.

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Tournament Fields Coordinator

Reports to Tournament Director. Assist Tournament Director in preparing for and executing all ballpark set-up, maintenance and tear-down activities necessary for “All Star” and Tournament of Champions games hosted by SLL. Games are tentatively scheduled for a two-week period starting around the end of June and finishing around the third week of July. The dates of the tournament will be available around April. Job duties include volunteer recruiting, scheduling support, training and supervising (and, when necessary, assisting) pre-game set-up, field/dugout preparation/maintenance and post-game tear-down/clean-up activities. The commitment will be about 30 hours of effort. Assist the Tournament Director as needed.

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Tournament Scorebook Coordinator

Reports to Tournament Director. Assist Tournament Director in preparing for and executing all ballpark booth activities (scorekeeping/announcing/entertainment/administration/refreshments) necessary for “All Star” and Tournament of Champions games hosted by SLL. Games are tentatively scheduled for a two-week period starting around the end of June and finishing around the third week of July. The dates of the tournament will be available around April. Job duties include volunteer recruiting, scheduling support, training and supervising (and, when necessary, assisting) scorekeepers, announcers and entertainers. This position also has responsibility for game related paperwork and stocking refreshments for umpires and tournament volunteers. The commitment will be about 30 hours of effort. Assist the Tournament Director as needed.

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Tournament Merchandise Coordinator

Reports to Tournament Director. Assist Tournament Director in preparing for and executing merchandise program for “All Star” and Tournament of Champions games hosted by SLL. Games are tentatively scheduled for a two-week period starting around the end of June and finishing around the third week of July. The dates of the tournament will be available around April. Job duties include tournament merchandise purchase and supervision of merchandise sale at tournament games hosted at SLL fields. Responsible for interface with team representatives for All Star and Tournament of Champion teams to order and deliver tournament team merchandise (such as all star jackets, team tee shirt, and fan-wear). This includes communicating to each team merchandise available to order, collecting funds for orders, submitting orders to and communicating with vendors, delivering product to team representatives, and handling all mistakes/issue regarding team merchandise.

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Tournament Volunteers

Reports to Tournament Director. Assist Tournament Director in preparing for and executing all activities necessary for “All Star” and Tournament of Champions games hosted by SLL. Games are tentatively schedule for a two-week period starting around the end of June and finishing around the third week of July. The dates of the tournament will be available around April. Job duties include but may not be limited to: Scorekeeping 3 games, or Announcing 3 games, or set-up, tear-down and selling of merchandise at 3 games, or set-up scorekeeper/announcer booths for 6 or more games, or tear-down scorekeeper/announcer booths for 6 or more games, or preparing the fields (drag and wet in-field and paint lines) for 6 or more games. Assist the Tournament Director as needed.

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