Volunteers

Saratoga Little League is a 100% Volunteer Organization


Dear Saratoga Little League Volunteer,

Welcome to the 2011 Little League season! As you may know, Saratoga Little League is an entirely volunteer-run operation and a team effort on the part of players and families alike. As such, each family is expected to put in 15 hours of volunteer time during the season.

Every volunteer position reports to a Board member. Before the start of the season, you will be contacted by the board member or a managing volunteer who will outline your responsibilities during the season.

There are certain volunteer positions (Commissioner, Manager) that require a commitment above and beyond the typical requirement. These individuals carry a passion for youth sports and as you will see are the foundation of the league and ultimately your child’s experience.

In addition, we have numerous opportunities for people with a variety of skills. We have made every attempt to balance the workload. Some require administrative skills while others require salesmanship. Some require baseball knowledge; some do not, but most provide an opportunity for parents to learn more about "America’s Greatest Past-time".

I trust you will find something that will help Saratoga Little League provide the best possible experience for our kids. You can confirm your volunteer position or sign up for a position at verification night in early December.

Have a great season!

Note: Buyout of volunteer responsibility is possible with a payment of $350. Meeting your obligation, or making arrangements for a substitute, is solely your responsibility.

Todd Sloan
Volunteer Coordinator
volunteer@saratogall.org

Volunteer Positions 2011

Board of Directors
Descriptions of all of the volunteer Board of Director positions can be found here.
Division Assistants - 1 per division
Reports to Division Commissioner - Assists in sorting uniforms for each team in the division and in the uniform distribution process, including exchanges. Helps the Equipment Manager inspect and inventory equipment (pre & post-season. Requires availability in December to inventory the equipment and set-up the equipment shed, in February to sort, stuff bags and distribute the equipment, and end of season to collect and inventory.

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Head Divisional Scorekeeper - 1 each for Majors and AAA
Reports to Head Scorekeeper and Division Commissioner and accumulates scores & statistics from team scorekeepers. Mostly works from home, computer needed and access to the Internet for email and publishing of information is required. Input offensive stats as well as pitching stats into team workbooks. Email statistics to the appropriate team managers on a weekly basis. Validate the score postings on the SLL web site by the winning manager.

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Game Coordinators / Volunteer Umpires - Need 20 total- NEW POSITION THIS YEAR
Responsible for attending 6-8 games assigned by the Chief Umpire that do not involve your son or daughter’s team and are being umpired by youth. You are then required to watch the entire game and file a report within 24 hours via the SLL Web Site. This report will include field and dugout safety, an overview of managers, coaches, umpires and players and their conduct as outlined in the Code of Conduct Policy.

Responsibilities during the game could involve getting involved and resolving disputes or conflicts between players, coaches, parents and or umpires. In the simplest form, you are there to support the youth umpire as necessary.

Responsibilities include:

  1. To be included in the pre-game meeting as noted in Rule 4.01.
  2. To remain at the game at all times, including between half-innings, in a position to see all actions on the field and in close proximity to the field (not in any enclosure). If, for some reason, the Game Coordinator is not present or is unable to perform his/her duties for any reason, the game must be suspended until the Game Coordinator returns, or until a new adult Game Coordinator is present and assumes the duties of Game Coordinator for the remainder of the game;
  3. To oversee the conduct of all players, managers, coaches and umpires in the game;
  4. To have the authority to disqualify any player, coach, manager, or substitute for objecting to the decisions of an umpire, for unsportsmanlike conduct or language, or for any of the reasons enumerated in these Playing Rules, and to eject such disqualified person from the playing field. If the Game Coordinator disqualifies a player while a play is in progress, the disqualification shall not take effect until no further action is possible in that play;
  5. To have the sole ability to judge as to whether and when play shall be suspended during a game because of inclement weather conditions or the unfit condition of the playing field; as to whether and when play shall be resumed after such suspension; and as to whether and when a game shall be terminated after such suspension. Said Game Coordinator shall not call the game until at least thirty minutes after play as suspended. The Game Coordinator may continue suspension as long as there is any chance to resume play. (This supersedes Rule 3.10.)

If you choose to umpire rather than observe, you will be required to attend a volunteer umpire clinic and manager/umpire workshop.

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Grounds Crew - 2 per Majors, AAA, AA Division, 1 for Farm
Reports to Field Commission and Division Commissioner. Ensures that the playing field, particularly the pitching mound and bull pen mounds, are in good shape. Ensures that all equipment to drag and line the inflield is in good working order. Replenishes the equipment shed as necessary with paint and supplies.

Periodically inspects dugout and equipment area for organization and cleanliness. Able to respond to requests from the Commission in a timely manner and emergencies if necessary (graffiti, etc.)

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Opening Day /Photo Day Assistant (1)
Reports to the League Secretary. Assists with equipment set-up and other logistics as needed for Opening Day Activities. Coordinates schedule for photographs throughout Photo Day, ensuring that the teams show up at the proper times. Duties include assisting teams in filling out photography package forms and coordinating lines. Must be available the entire morning of opening day or longer if needed for all teams to have team photos taken! You will miss your child's practice game that morning.

When team photos come in, photography assistants will sort photos by division and by team and then distribute them to the team managers.

At end of season, coordinates trophy distribution to all teams in a timely manner

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Banner Assistant (6)
Reports to Fundraising/Business Agent and Banner Committee. Responsible for hanging all banners prior to opening day (approximately the last weekend in Feb. and/or first weekend in March). Need to proactively check banners during the season and re-hang, clean and/or fix as necessary. The banners need to be moved to the Majors and AAA field areas for All-Star season (end of June). Banners need to be removed, cleaned and properly stored at the end of the season after the last tournament game and before the fences come down (end July or beginning of August).

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Team Manager
Reports to Division Commissioner. ALL managers must attend mandatory coaching and first aid clinic(s) regardless of years of experience. The Team Manager is responsible for running the team including practices and games, must learn division playing rules, instruct players in proper baseball skills and involve parents with the team and league activities.

The manager works with coaches, team scorekeepers and team assistant to assign job responsibilities according to the needs of the team. Must attend all try-outs for their division and team draft or assignment meeting in January AND WHERE APPLICABLE, ALL-STAR SELECTION MEETING. Make sure players and parents have fun.

Managers (or their coaches) will take on the following team safety officer responsibilities:

  • inspecting player's equipment
  • bringing team first aid kit and safety manual to each practice and game

Managers are subject to board approval. One manager per team per division.

Involve parents with the team and league activities. If no scorekeeper is assigned to the team upon formation, the manager works with the extra team volunteer, parents and volunteer coordinator to determine scorekeeping responsibilities.

IN THE EVENT THAT YOU ARE NOT APPROVED AS A MANAGER, YOU WILL BE ASKED TO FULFILL A DIFFERENT VOLUNTEER JOB FROM THE REMAINING JOBS AVAILABLE OR PAY THE $350 BUY-OUT.

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Team Coach
Reports to Team Manager. ALL coaches must attend mandatory coaching and first aid clinic(s) regardless of years of experience.

The Team Coach helps to instruct players in baseball skills. Helps at practices and games. Required to attend divisional try-outs in January AND FILL IN FOR MANAGER WHEN HE/SHE CANNOT ATTEND SELECTION MEETINGS.

Coaches, if designated by the manager, will take on the following team safety officer responsibilities

  • inspecting player's equipment
  • bringing team first aid kit and safety manual to each practice and game.

If no scorekeeper is assigned to the team upon formation, the manager works with the extra team volunteer, parents and volunteer coordinator to determine scorekeeping responsibilities

Coaches are subject to board approval. One coach per team per division.

IN THE EVENT THAT YOU ARE NOT APPROVED AS A COACH, YOU WILL BE ASKED TO FULFILL A DIFFERENT VOLUNTEER JOB FROM THE REMAINING JOBS AVAILABLE.

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Team Assistant - 1 per team
Teams are allowed one "extra team volunteer" Only one per team. Responsibilities will vary according to the coaches’ needs and may include:

Team Parent (may include):

  • Distributing uniforms and handbooks.
  • Updating team families on league fundraising activities, including SJ Giants ticket distribution.
  • Coordinating social activities (snack schedule and parties).
  • Communicating picture day details and distributes pictures.
  • Communicating team manager needs to parents.
  • Team Photographer

Assistant coach

  • must be available for all practices and most, if not all, games. The assistant coach and coach cannot alternate attendance. May provide dugout assistance during games.)
  • Prepping the field before and after each home game by doing the following:
  • dragging, watering down, and adding clay as needed to pitcher's mound, practice mounds, and batter's box.
  • lining field foul lines, batter's box and catcher's box.
  • Scorekeeping or Scoreboarding– in the event that one or no scorekeepers are assigned to a team, the manager can assign this responsibility to the extra team volunteer.

If more than one extra team volunteer is drafted to a team, then the first one that signed up will be given the job unless the second has special skills required (knowledge of scorekeeping or ability to effectively coach).IN THIS EVENT YOU WILL BE ASKED TO FULFILL A DIFFERENT VOLUNTEER JOB FROM THE REMAINING JOBS AVAILABLE OR PAY THE $350 BUY-OUT. Must know how to keep or score or be willing to learn and/or have some knowledge of baseball in order to assist the manager and coach in practice and games.

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Team Scorekeeper - 2 per team (Farm, AA, AAA & Majors only)
Reports to Team Manager

Job duties require:

  • single day of training in scorekeeping.
  • on-time arrival at ˝ of the team’s games
  • focused effort on accurate scoring of the game (balls and strikes, statistics, outs, score)
  • reporting results the Head Divisional Scorekeeper (Majors and AAA) or the Head Scorekeeper for Farm and AA

Only Majors and AAA track individual statistics. AA and Farm only track final scores. Mini and T-ball do not keep score so do not have scorekeepers.

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Team Scoreboard Operator -1 per team, Majors Only
Runs the scoreboard during games. Must commit to attending scorekeeping training and working 50% of the games during the season (all “home” games). . May also step in to perform scorekeeper duties for a specific game if necessary.

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Webmaster Assistant
Assists IT Director in maintaining and improving SLL website. Must have extensive computer and web page experience. Requires Information Officer approval. Must talk with the IT Director prior to signing up.

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ALL-STAR REQUIREMENTS—AS A SEPARATE POST-SEASON VOLUNTEER REQUIREMENT EACH ALL-STAR FAMILY (1 MANAGER AND 1 COACH PER TEAM EXEMPTED) WILL NEED TO VOLUNTEER 15 HOURS. The buy-out for this post-season volunteer requirement is $250.
 
Tournament Assistant Director
Reports to Tournament Director. Assist Tournament Director in preparing for and executing all activities necessary for “All Star” and Tournament of Champions games hosted by SLL. Games are tentatively schedule for a two-week period starting around the end of June and finishing around the third week of July. The dates of the tournament will be available around April. Job duties include supervising (and when necessary assisting) Set-up, Game administration, Scorekeeping, Announcing, Refreshments, Tear-down and Clean-up. Also responsible for tournament merchandise program through supervision of Tournament Merchandise Coordinator and related support staff (see Tournament Merchandise Coordinator job description). The commitment will be about 30 hours of effort. Assist the Tournament Director as needed.

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Tournament Umpire Scheduler
Assist the Tournament Director in preparing for and executing umpire schedule for “All Star” and Tournament of Champions games hosted by SLL. Games are tentatively scheduled for a two-week period starting around the end of June and finishing around the third week of July. The dates of the tournament will be available around April. Job duties include close coordination with District 12 and SLL Chief Umpire to assess umpire availability, schedule specific umpire assignments for all tournament games, develop contingency plans, follow-up with umpires to insure appropriate coverage at each game, resolve any scheduling conflicts that may arise and perform administration as required in support of tournament umpires.

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Tournament Volunteer Scheduler
Assists the Tournament Director in planning and scheduling volunteers for “All Star” and Tournament of Champions games hosted by SLL. Games are tentatively scheduled for a two-week period starting around the end of June and finishing around the third week of July. The dates of the tournament will be available around April.Job duties include planning volunteer requirements for all SLL hosted tournament games, scheduling volunteers from registration night and all-star families to fill coverage requirements, following up with volunteers to ensure coverage on game days, and other planning/scheduling duties needed by the Tournament Director.

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Tournament Fields Coordinator
Reports to Tournament Director. Assist Tournament Director in preparing for and executing all ballpark set-up, maintenance and tear-down activities necessary for “All Star” and Tournament of Champions games hosted by SLL. Games are tentatively scheduled for a two-week period starting around the end of June and finishing around the third week of July. The dates of the tournament will be available around April. Job duties include volunteer recruiting, scheduling support, training and supervising (and, when necessary, assisting) pre-game set-up, field/dugout preparation/maintenance and post-game tear-down/clean-up activities. The commitment will be about 30 hours of effort. Assist the Tournament Director as needed.

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Tournament Scorebook Coordinator
Reports to Tournament Director. Assist Tournament Director in preparing for and executing all ballpark booth activities (scorekeeping/announcing/entertainment/administration/refreshments) necessary for “All Star” and Tournament of Champions games hosted by SLL. Games are tentatively scheduled for a two-week period starting around the end of June and finishing around the third week of July. The dates of the tournament will be available around April. Job duties include volunteer recruiting, scheduling support, training and supervising (and, when necessary, assisting) scorekeepers, announcers and entertainers. This position also has responsibility for game related paperwork and stocking refreshments for umpires and tournament volunteers. The commitment will be about 30 hours of effort. Assist the Tournament Director as needed.

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Tournament Merchandise Coordinator
Reports to Tournament Director. Assist Tournament Director in preparing for and executing merchandise program for “All Star” and Tournament of Champions games hosted by SLL. Games are tentatively scheduled for a two-week period starting around the end of June and finishing around the third week of July. The dates of the tournament will be available around April. Job duties include tournament merchandise purchase and supervision of merchandise sale at tournament games hosted at SLL fields. Responsible for interface with team representatives for All Star and Tournament of Champion teams to order and deliver tournament team merchandise (such as all star jackets, team tee shirt, and fan-wear). This includes communicating to each team merchandise available to order, collecting funds for orders, submitting orders to and communicating with vendors, delivering product to team representatives, and handling all mistakes/issue regarding team merchandise.

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Tournament Volunteers
Reports to Tournament Director. Assist Tournament Director in preparing for and executing all activities necessary for “All Star” and Tournament of Champions games hosted by SLL. Games are tentatively schedule for a two-week period starting around the end of June and finishing around the third week of July. The dates of the tournament will be available around April. Job duties include but may not be limited to: Scorekeeping 3 games, or Announcing 3 games, or set-up, tear-down and selling of merchandise at 3 games, or set-up scorekeeper/announcer booths for 6 or more games, or tear-down scorekeeper/announcer booths for 6 or more games, or preparing the fields (drag and wet in-field and paint lines) for 6 or more games. Assist the Tournament Director as needed.

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REMINDER: ALL FAMILIES must fulfill their volunteer obligation to remain in good standings with Saratoga Little League. Failure to do so will result in a buy out penalty before their child (ren) may register for a future season. Saratoga Little League counts on all of us!! Failure to do your volunteer job could affect your child's ability to play.
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